Intake forms retyped at the front desk
New patients and clients fill in a paper or PDF form, and a receptionist copies it into the practice software. It takes minutes per person and invites typos.
Richmond Hill web and software development
A Richmond Hill website developer who also builds the systems behind your practice
Ojastra is a website developer for Richmond Hill clinics, professional firms and offices that need a site and a system that work together: online booking, intake forms, client portals and automation. We also build custom software and apps, and each project has a fixed price before we start.
Richmond Hill is up Yonge Street from our Toronto base, so in-person meetings are easy to arrange.
Fixed price. You own the code. A working demo every week.
Where Richmond Hill practices lose time
Missed calls while the front desk is busy
Every unanswered call is a booking that goes to the next clinic or firm. Someone has to catch it, even at six in the evening.
Tax season and month-end crunches
Accountants and bookkeepers spend the busiest weeks chasing documents by email. A checklist portal shows clients what's still missing.
A web designer who never saw your workflow
The site looks fine, but nobody asked how bookings reach the practice software. We start with that workflow and build the site around it.
What we build for Richmond Hill businesses
Online booking, intake and recall for clinics
Patients book online, complete forms before they arrive and get reminders. Staff see a clean schedule instead of a stack of paper.
Client portals for accounting, legal and mortgage offices
Document requests, status tracking and secure messages in one place, with a record of what the client has and hasn't sent.
Calls answered and booked, with a human in the loop
An AI assistant handles routine calls and bookings after hours and passes anything clinical, legal or urgent to a person.
Internal tools for the tech and engineering offices on Highway 7
Reporting dashboards, approvals and integrations for smaller teams that don't have a developer free for this.
Web design for Richmond Hill practices, wired to your CRM
Website development that sends each enquiry into your CRM, tags it and starts the follow-up.
Yonge Street and Highway 7: clinics, firms and offices
Richmond Hill's economy leans on professional services and health care: dental and medical clinics, physiotherapists, accountants, lawyers, and real estate and mortgage offices, many of them along Yonge Street and Highway 7. Those practices live on appointments and paperwork, so the biggest wins are usually at the front desk.
The Yonge and Highway 7 corridors also hold technology and engineering offices that sit between Markham and Vaughan. Those teams need integrations and internal tools more than websites, and we handle that side as readily as the public site.
Practices hold personal information, so we scope privacy at the start: who can see which records, where the data is hosted and how long it's kept. Your privacy officer or lawyer confirms the requirements, because we don't give legal advice. Clinic projects with new technical methods may also fit SR&ED or NRC IRAP, as your accountant or NRC will confirm.
What it costs
Fixed prices in Canadian dollars. The blueprint fee is credited in full when you go ahead with the build.
| What you get | Price (CAD) | Typical time |
|---|---|---|
| Free written planApproach, price range and timeline for your problem. No call needed. | Free | Within 48 hours |
| BlueprintWorkflow map, key screens, fixed quote and build schedule. 100% credited to the build. | $1,500 | About 1 week |
| One automation or integrationCalls answered and booked, quotes from your price sheet, orders keyed into your ERP, two tools synced. | $5K–$12K | 2–4 weeks |
| Internal tool that replaces spreadsheetsOps dashboard, job tracker, CRM, inventory or scheduling. | $12K–$40K | 4–10 weeks |
| Care planHosting, monitoring, fixes and small changes. | From $500/month | Monthly |
Start with the free plan if you only want a number. The blueprint comes after, and it's credited when you build. See all prices.
How we work
1. Plan
A free written plan within 48 hours, then a one-week blueprint ($1,500, credited to the build) that ends in one fixed price and a schedule.
2. Build
A working link to click every week. Milestone payments, no hourly surprises. Scope changes are priced in writing before we build them.
3. Care
You own the code and accounts from day one. Optional care plan from $500 a month for hosting, fixes and small changes.
Software we built and run
pickup.kitchen
Our own live ordering and meal-plan platform for food businesses.
- Each kitchen gets its own storefront on a subdomain or custom domain
- Stripe payments and a Shopify POS integration
- Live order tracking, delivery routes and a driver app
Naina
An AI coaching app we took from idea to paid MVP.
- Upload screenshots, get a score and the top fixes
- Email one-time-code sign-in and a paid pass
- AI output checked by its own test suite
Questions owners ask us
How much does a website developer in Richmond Hill charge?
A site that only describes your practice isn't what we build. One with booking, intake or client logins is a web app at $20K–$60K, a smaller integration is $5K–$12K, and an internal tool is $12K–$40K. We don't do $1,000 template sites, and the free written plan arrives within 48 hours.
Can you connect online booking to our practice management software?
Often, depending on what the software exposes. During the blueprint week we check whether it has an API, an import route or neither, and we tell you plainly what's possible. One connection is typically $5K–$12K and takes two to four weeks.
Is it safe to put client or patient information in a custom system?
It can be, with the right design: logins, role-based access, encrypted connections, hosting you've agreed to and an audit trail. We build to the requirements your privacy officer or lawyer sets, and we don't give legal advice.
Is AI consulting in Richmond Hill worth it for a small practice?
For specific jobs, yes: answering routine calls, confirming appointments, chasing missing documents. It is not worth it as a general project. A person always handles anything clinical, legal or sensitive.
Do you offer IT consulting in Richmond Hill?
We review the systems you use, choose what to connect or replace, and write the plan with prices. Managed IT, help-desk support and network monitoring are separate services we don't provide, so keep or find a provider for those.
How long does it take to launch a booking and intake system?
Most take six to twelve weeks if patients or clients log in, and four to ten for a staff-only tool. You can click through the first working version by week two.
Is a web design company in Richmond Hill enough for a clinic or firm?
A web design company can give you a good-looking site. A clinic or firm also needs booking, intake and client logins that connect to the software behind the front desk, and that is the part we build. Projects start at $5K, so if a $1,000 brochure site is all you need, hire a designer.
Related
Tell us the problem. Get a written plan in 48 hours.
No call needed. You get the approach, a price range and a timeline in writing, free.