Hours of order entry a day
An admin spends half the day typing orders and invoices from emails and PDFs into the ERP, and the odd typo turns into a wrong shipment.
Software for distributors and manufacturers
Order entry automation for distributors and manufacturers, with your ERP updated for you
Ojastra builds order entry automation for distributors and manufacturers whose staff still type orders, supplier invoices and quotes into an ERP by hand. We read the emails, PDFs and spreadsheets that orders arrive in, enter them in your system with exceptions flagged for a person, and connect inventory, customer portals and quoting around it, for a fixed price.
It works with older systems that have no API, you own what we build, and we're not an ERP reseller.
Fixed price. You own the code. A working demo every week.
Where the hours go
An ERP nobody can connect
A decade-old system with no API and a vendor quote for changes the business can't justify. The usual integration route is closed, so your staff are the integration.
Stock numbers that disagree
The website, the warehouse and the ERP each say something different, so customers order what you don't have.
Quotes by hand, statuses by phone
Every quote is rebuilt from price lists and every where-is-my-order question is a call. Customers who can't see their orders phone instead.
What we build for distributors and manufacturers
Order entry into your ERP
Orders from email, PDF and spreadsheet are read, checked against your customer and product data and entered for you. Exceptions go to a person.
Supplier invoice and purchase order matching
Supplier invoices read and matched to purchase orders, with differences flagged before anyone pays.
Inventory sync
Stock levels shared between the ERP, warehouse tools and your online store, so what customers see is what you hold.
Customer portal for distributors
Customers log in to reorder, check stock and delivery status, and download invoices and documents.
Quote automation for manufacturers and distributors
Quotes drafted from your price lists, customer terms and margin rules, and approved by sales before they go out.
Reporting across systems
Sales, margin, stock and open orders pulled from the ERP, accounting and CRM into one view.
Legacy ERP integration: working with an old system
Many distributors and manufacturers run on an ERP that's years old and was never built to be connected. That's normal, not a dead end. We look for the safest route in: a database or file export, a scheduled import, or software that enters data through the same screens a clerk would use. The blueprint confirms which before we quote.
Orders are never entered blind. Each one is checked against customer, product and price data, anything that doesn't match is held for a person, and every action is logged so you can see what went into the ERP and why. Staff stop typing and start reviewing exceptions.
We don't resell an ERP and we don't push you to replace yours. Replacement is sometimes right, and when it is we'll say so, but more often the cheaper move is to automate the work around the system you own. We meet GTA companies in person and work with businesses across Canada by video. Companies with $1M or more in revenue may be able to finance projects like this through BDC's LIFT program; BDC confirms eligibility.
What it costs
Fixed prices in Canadian dollars. The blueprint fee is credited in full when you go ahead with the build.
| What you get | Price (CAD) | Typical time |
|---|---|---|
| BlueprintWorkflow map, key screens, fixed quote and build schedule. 100% credited to the build. | $1,500 | About 1 week |
| One automation or integrationCalls answered and booked, quotes from your price sheet, orders keyed into your ERP, two tools synced. | $5K–$12K | 2–4 weeks |
| Internal tool that replaces spreadsheetsOps dashboard, job tracker, CRM, inventory or scheduling. | $12K–$40K | 4–10 weeks |
| Customer-facing web or mobile appBooking, ordering, client portal or marketplace. | $20K–$60K | 6–12 weeks |
| Care planHosting, monitoring, fixes and small changes. | From $500/month | Monthly |
Quoted in Canadian dollars, and fixed once the blueprint has confirmed how we get data in and out of your ERP. The ERP's own subscription and licensing fees are paid to its vendor and aren't included. See all prices.
How we work
1. Plan
A free written plan within 48 hours, then a one-week blueprint ($1,500, credited to the build) that ends in one fixed price and a schedule.
2. Build
A working link to click every week. Milestone payments, no hourly surprises. Scope changes are priced in writing before we build them.
3. Care
You own the code and accounts from day one. Optional care plan from $500 a month for hosting, fixes and small changes.
Software we built and run
pickup.kitchen
Our own live ordering and meal-plan platform for food businesses.
- Each kitchen gets its own storefront on a subdomain or custom domain
- Stripe payments and a Shopify POS integration
- Live order tracking, delivery routes and a driver app
Questions owners ask us
How much does order entry automation cost?
One automation, such as reading orders from email and PDFs and entering them into your ERP, is typically $5K–$12K CAD over two to four weeks. An internal tool is $12K–$40K and a customer-facing portal $20K–$60K. The $1,500 blueprint, credited to the build, fixes the price.
Can you automate order entry into an ERP that has no API?
Usually, yes. We can work from scheduled exports and imports, or automate the entry a clerk performs through the screens, and flag anything unusual for a person. The blueprint confirms the route and its limits before you pay for the build.
Will it make mistakes with our orders?
Every order is validated against your customer, product and price data, and anything uncertain is held for staff instead of guessed. All actions are logged, and we test the system against your past orders before it goes live.
Can you sync inventory between our ERP and our online store?
Yes. Stock levels move between the ERP, warehouse tools and storefront, including Shopify, so customers see what you actually hold. A sync between two systems is usually $5K–$12K CAD.
Do you replace our ERP?
No, and we'll tell you if you should. We automate and extend the ERP you have. We're not a reseller, so we have no system to sell you.
How long does it take?
One automation takes two to four weeks, an internal tool four to ten and a portal six to twelve. You see a working version every week, tested on your own documents.
Who owns what you build?
You do. The code is in your GitHub account and runs on hosting in your name, and your data stays in your own systems.
Related
Tell us the problem. Get a written plan in 48 hours.
No call needed. You get the approach, a price range and a timeline in writing, free.